Board Elections!!

Help shape the future of this impactful chapter as we advocate for native plants, biodiversity in our quaint and rapidly developing favorite hill country town – and get to know the members.  Lend your skills, talent and abilities to the chapter by volunteering for a board position.

Below is a summary of the positions.  See the  for a full list of responsibilities.  For more information, fill out the Contact Us form above.

President

• Presides at the general meetings and at the Board meetings and prepares the agenda for both meetings.
•  They represent the chapter in the community.
• Collaborates with the Board on decisions.
• They are an ex-officio member of all committees except the Nominating Committee.
• When necessary or desirable, the Chapter may exercise the option of having Co-Presidents, who divide the duties.
• Represents chapter as a voting member at quarterly State board meetings.
• Submits annual report of chapter activities to the State.

President-elect

• The President-elect exercises the function of the President during any absences of the President.
• It is assumed that the President-elect will ascend to the Presidency the following year or serve if the President is unable to complete his/her term for any reason.
• May be assigned other duties by the President.

Immediate Past President – this is not an elected position  

• The Immediate Past President will assist the new President in any way necessary. This may include presiding at meetings if the President and President-elect is vacant or unavailable to preside.

Secretary

• The Secretary records the proceedings of board meetings as well as chapter membership business meetings and creates the meeting minutes.
• The minutes are submitted to the President for review in a timely manner.
• The Secretary records any changes made to the by-laws.

Treasurer

• The Treasurer uses Quickbooks to keep account of receipts and disbursements, render a financial statement to the State Society quarterly, and to the Board when it meets.  
• Deposit any receipts into the bank account and are responsible for disbursements from the account via check or debit card.
• Prepare a draft budget each year, based on the previous year’s budget. Final approval by the Board.
• Present the annual financial records to the Financial Review Committee for inspection after filing the state report for the end of the year.

Newsletter Chair

• The Newsletter Chair uses Mail Chimp to publish a monthly update containing news of the activities of the Chapter and emails it to those who signed up for the newsletter.
• Maintains the email lists of members and friends of the chapter.
• Send other communications to chapter members and friends as needed, with adherence to standing rules policies.

Program Chair

The Program Chair engages a speaker for each regular meeting. This includes confirming the speaker several months in advance, ensuring the speaker has all information required on program length, etc., and introducing the speaker at the meeting.

Webmaster

• The Webmaster designs and keeps the Chapter’s website up-to-date with the Chapter’s activities and calendar.
• The Webmaster furnishes all logon information to the President for use in the event the Webmaster cannot continue these duties.

Publicity Chair

The Publicity Chair shall be responsible for social media, advertising activities in the local newspaper, and on radio as needed to encourage community involvement in Chapter activities.

Membership Chair

• The Membership Chair is responsible for maintaining a list of current chapter members and encouraging visitors to join the chapter.
• They set up the membership table and merchandise table at each meeting, and community events.
• Responsible for ordering name tags for members and shirts and/or caps, etc. for sale

Plant Sale Chair

• Work with Plant Procurement Leads to determine wholesale providers for the plant sale, and present proposed budget for the following year.
• Ensure plants are procured several months in advance of each sale (refer to Plant Sale policies in Standing Rules, section XIII)
• Coordinate with the sale venue manager to obtain information about where the plant sale will be located within the venue.
• Ensure workers are recruited, sale is advertised, and all tasks are assigned.
• Secure the required TDA license and/or permit prior to the spring and fall Sales.

The Standing Rules contain a full list of all duties for each position as well as other useful information on how the chapter functions.