Bylaws of the Native Plant Society of Texas Austin Chapter

Version 2.0, Approved 2/16/2010

ARTICLE I. NAME

The name of this Chapter of the Society shall be the Native Plant Society of Texas Austin Chapter; the Chapter may also be known as NPSOT Austin or the Austin Chapter of NPSOT.

ARTICLE II. PURPOSE OF SOCIETY

The purpose of the Native Plant Society of Texas Austin Chapter shall be the same as the state organization: to promote the research, conservation, and utilization of native plants and plant habitats of Texas through education, outreach, and example.

ARTICLE III. MEMBERSHIP

Section 1. MEMBERSHIP

A. Any person, family or group who pays the proper dues to the state organization and designates Austin as its Chapter shall be members of the Austin Chapter.

B. Each membership entitles the person or group to one vote on any question requiring a vote of the general membership of the Chapter. The right of a group to vote shall be exercised by an individual, designated in writing by that group as its official delegate. A family membership shall be entitled to two votes.

ARTICLE IV. OFFICERS

Section 1. TITLES OF OFFICERS

A. President
B. President-Elect
C. Secretary
D. Treasurer

Section 2. DUTIES OF OFFICERS

A. President

The President:

1. Shall represent the Chapter to the general public and the state organization;
2. Shall attend the four regularly scheduled meetings of the State Board;
3. Shall preside at Chapter meetings;
4. Shall appoint all committee chairs with the consent of the membership;
5. Shall be an ex officio member of all committees except the Nominating Committee;
6. Shall have general supervision of the affairs of the Chapter;
7. Shall arrange for any needed in-house audits;
8. Shall have signature authority on the Chapter checking account;
9. May assign duties as needed to Officers and Committee Chairs; and
10. Shall perform all other duties incident to the office.

B. President-Elect

The President-Elect shall:

1. Exercise the functions of the President during any absences or disability of the President;
2. Be responsible for developing more effective ways to publicize the Chapter to the public;
3. Be responsible for public relations, press releases, and for developing media and organizational contacts;
4. Shall help to define short and long range plans for the Chapter for the approval of the membership, and shall actively work on implementing those goals;
5. May be assigned other duties by the President; and
6. Shall become President upon expiration of the term of office of the President.

C. Secretary

The Secretary shall:

1. Maintain a record of the proceedings of the Chapter meetings;
2. Maintain a list of all officers, appointees, committees, and committee members;
3. Have membership records available;
4. Prepare and file the annual Chapter activity report to the state organization by the due date; and
5. Perform other pertinent duties as directed by the President.

D. Treasurer

The Treasurer shall:

1. Have signature authority on Chapter checking account;
2. Prepare the quarterly Chapter finance report and submit the report to the state organization by the due date;
3. Present a quarterly financial statement to the Chapter;
4. Monitor finances on a monthly basis;
5. Maintain correct accounts of the Chapter’s receipts and disbursements;
6. Deposit all monies in the name of and to the credit of the Native Plant Society of Texas Austin Chapter as ordered by the President; 7. Be responsible for the safe and orderly storage of each year’s financial records;
8. Present an annual financial report to the membership at the November Chapter Meeting; and 9. Perform other duties pertinent to the office as directed by the President.

Section 3. ELECTION OF OFFICERS

A. All officers of the Chapter, with the exception of the President, shall be elected by the membership at the regularly scheduled February meeting. If the election does not occur in February, then it should occur at the next regularly scheduled meeting.

B. Nominating Committee

1. The Chapter membership shall at the August Chapter meeting choose from their number, with the exception of the President, a Nominating Committee. This Committee shall be responsible for seeking out candidates for Chapter office positions with attention to applicable skills and experience, willingness to serve the Chapter, and other factors the Committee agrees to be relevant. The Nominating Committee shall be composed of no fewer than two members.

2. The Nominating Committee shall submit to the Secretary the slate of nominees and their qualifications in time to be presented at the November Chapter meeting. The Committee must have the consent of all nominees to serve in the office for which they are nominated.

3. The Chair of the Nominating Committee shall present the Committee’s report at the November Chapter meeting.

C. Nominations may be made from the floor on the condition that any nominees have agreed in advance to serve if elected.

D. If there is more than one nominee for an office, voting shall be done by written ballot. If there is only one nominee, voting shall be by viva voce.

E. All Chapter Officers shall serve a one-year term. An officer may serve up to four consecutive terms if no other candidates are willing to run for a position. If after four terms there is still no other candidate willing to run for an office, Chapter members may approve a one-term extension on a case-by-case basis and by a two-thirds vote of members present. All terms begin at the close of the March meeting.

F. A vacancy in an elected position may be filled by vote of the Chapter at a regularly scheduled meeting.

Section 4. RECORDS

Each officer shall deliver the records of office to the successor upon expiration of the term of office or the termination of an officer’s duties for any reason.

ARTICLE V. MEETINGS

Section 1. TIME AND PLACE

The Chapter meetings shall be held monthly at a location decided upon by the membership. The President or a vote of the Chapter membership may cancel a meeting.

Section 2. QUORUM

The presence of five percent of the membership shall constitute a quorum.

ARTICLE VI. STANDING AND SPECIAL COMMITTEES

The President shall activate the following committees upon an “as needed” basis.

Section 1. PROGRAM COMMITTEE

A. Composition: The President shall appoint the Program Committee chair with his or her consent. The Chair may select others to assist as needed.

B. Duties: The Program Committee shall find and schedule speakers, topics, and activities for Chapter meetings, shall coordinate with the President, and shall notify the Publications Committee of the speaker schedule.

Section 2. HISTORY COMMITTEE

A. Composition: The President shall appoint an Historian with his or her consent. The Historian may select others to assist as needed.

B. Duties: The Historian shall keep a history of the Native Plant Society of Texas Austin Chapter from the beginnings to the present and shall obtain a copy of the meeting minutes for the history book.

Section 3. VOLUNTEER COMMITTEE

A. Composition: The President shall appoint the Volunteer Coordinator with his or her consent. The Volunteer Coordinator may select others to assist as needed.

B. Duties: The Volunteer Coordinator shall coordinate volunteer

activities of the Chapter. The Volunteer Coordinator shall also coordinate seed collecting and plant rescue activities of the Chapter.

Section 4. FUNDRAISING COMMITTEE

A. Composition: The President shall appoint the Fundraising Coordinator with his or her consent. The Fundraising Coordinator may select others to assist as needed.

B. Duties: The Fundraising Coordinator shall coordinate fundraising activities of the Chapter, including plant sales.

Section 5. PUBLICATIONS COMMITTEE

A. Composition: The President shall appoint the Publications Committee Chair with his or her consent. The Chair may select others to assist as needed.

B. Duties: The Publications Committee shall create and maintain the Chapter’s web site, moderate the Chapter announcement mailing list, and email meeting announcements to the list. The Publications Committee shall also develop and update membership material and promotional material for the Chapter as needed.

Section 6. OTHER COMMITTEES

The President shall appoint such other committees, with the approval of the membership, as the state organization or chapter membership shall from time to time deem necessary to carry on the work of the Chapter.

ARTICLE VII. PARLIAMENTARYAUTHORITY

The rules contained in the most recent edition of Robert’s Rules of Order Newly Revised shall govern the Chapter in all cases to

which they are applicable and in which they are not inconsistent with these Bylaws or any special rules of order this Chapter may adopt.

ARTICLE VIII. METHOD OF AMENDING THE BYLAWS

These Bylaws may be amended by two-thirds of the votes cast, provided written notice of each proposed amendment is submitted to the membership at least thirty days before the votes are to be counted. Voting may be by mail or at a Chapter meeting.

ARTICLE IX. DISSOLUTION CLAUSE

In the event of the dissolution of the Native Plant Society of Texas Austin Chapter, the assets and records of the Chapter, remaining after payment of or provision for all debts and liabilities of the Chapter shall be transferred to the state organization.


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